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AJIRA MPYA TANZANIA 2022 | NAFASI MPYA ZA KAZI 2022
Arusha Jobs
Job Category : Administration Jobs
Experience : 3
Recommended:
PAST PAPERS ZA DARASA LA 7 MPAKA FORM SIX | NECTA AND MOCK EXAMS 1988 - 2019. CLICK HERE!
Job Description
Responsible for:
- Organising travel arrangements (flights, accommodation, etc) for staff and consultants, including liaising with our internal travel agent
- Preparing and submitting visa applications for staff and consultants
- Organising second passports/passport renewals for staff
- Supporting the copying editing, formatting and distribution of project documents
- Supporting the preparation of project bids and proposals
- Preparing presentations for internal meetings
- Maintaining up-to-date project files (paper and electronic using SharePoint)
- Completing e-Forms and other tasks as required under our internal Business Management System
- Supporting the financial management of projects, for example by checking consultants’ invoices and staff expense claims
Recommended:
Additionally, the Project Administrator will be required to: - Be engaged with the process of continuous improvement and seeking ways of increasing efficiency
- Demonstrate behaviours which emulate our PRIDE values
- Accept other tasks and responsibilities which may reasonably be requested by their line manager or the Project Manager / Operations Manager.
Administration & Logistics Officer
Arusha Jobs
Job Category : Administration Jobs
Experience : 3
Job Description
Office Management
- Carry out routine tasks to ensure that the office is a safe working environment
- Complete weekly stock reports on office supplies
- Carry out general office duties as requested by the Operations Manager
Recommended:
Procurement - Provide support to the procurement activities.
- Liaise with finance team on payments to vendors/suppliers
- Monitor and keep accurate records of the Programme Asset & inventory Registers.
- Support the delivery arrangements of all goods including printed materials.
- Establish a good working relationship with suppliers, including the establishment of maintenance agreements for items such as generators, ICT equipment etc.
Recommended:
CHECK SCHOLARSHIPS OPPORTUNITIES TO STUDY ABROAD CLICK HERE!Events and Logistics
- Supporting the Technical Team in the organisation of events, meetings and workshops.
- Liaising with hotels and accommodation providers
- Support the Operations Manager and Assistant Project Manager in the effective mobilisation of international staff and sub-consultants coming from overseas, including
- Communications with UK team members for support with visa applications, flight bookings, and security briefings.
- Management and timely communication of local arrangements such as airport transfers and hotel bookings.
- Supporting the development and regular update of welcome packs and induction information.
Read Also:
Administration - Supporting sub-consultants with their administration and other arrangements
- Managing the mobile communications (office phones, phone credit, internet, etc)
- Manage meeting room bookings, and ensure the room is set up as per need.
- Maintain operations records in accordance with Mott MacDonald processes and procedures
- Supporting in the ethics, transparency and accountability principles of the Programme and of Cambridge Education (Mott MacDonald);
- Be proactive and responsive to performing any other duties and responsibilities as assigned by the Operations Manager or Senior Management Team.
If Interested, Kindly send updated CV on Shailesh.Chougule@mottmac.com
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