 |
| World Health Organization (WHO) |
World Health Organization (WHO) Jobs, 2023
Registry Clerk - (2304691)
Grade: G4
Contractual Arrangement: Temporary appointment under Staff Rule 420.4
Contract Duration (Years, Months, Days): 24 months
Job Posting: May 20, 2023, 2:38:43 PM
Closing Date: Jun 3, 2023, 12:59:00 AM
Primary Location: Tanzania, United Republic of-Dar-es-Salaam
Organization: AF_TZA Tanzania
Schedule: Full-time
IMPORTANT NOTICE:
Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings.
Recommended:
PAST PAPERS ZA DARASA LA 7 MPAKA FORM SIX | NECTA AND MOCK EXAMS 1988 - 2019. CLICK HERE!
OBJECTIVES OF THE PROGRAMME
Country Office Support Units have been established in the organisational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system
DESCRIPTION OF DUTIES
Under the guidance and supervision of the Operations Officer, the registry assistant will undertake the following tasks.
Ensures maintenance of registry system focusing on achievement of the following results:
Recommended:
Grade: G4
Contractual Arrangement: Temporary appointment under Staff Rule 420.4
Contract Duration (Years, Months, Days): 24 months
Job Posting: May 20, 2023, 2:38:43 PM
Closing Date: Jun 3, 2023, 12:59:00 AM
Primary Location: Tanzania, United Republic of-Dar-es-Salaam
Organization: AF_TZA Tanzania
Schedule: Full-time
IMPORTANT NOTICE:
Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings.
Recommended:
PAST PAPERS ZA DARASA LA 7 MPAKA FORM SIX | NECTA AND MOCK EXAMS 1988 - 2019. CLICK HERE!
OBJECTIVES OF THE PROGRAMME
Country Office Support Units have been established in the organisational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system
DESCRIPTION OF DUTIES
Under the guidance and supervision of the Operations Officer, the registry assistant will undertake the following tasks.
Ensures maintenance of registry system focusing on achievement of the following results:
- Set up and maintenance of the office filling system in accordance with the WHO Filing System
- Opening of new subject files as required and disposal of old files in accordance with the established retention schedule.
- Maintenance of archives, making sure files are properly stored and accessible, safe keeping of documents
- Provision of photocopies of material from the confidential registry files, as requested by staff. Assistance in the collection of reference and background material from registry files
- Establishment and maintenance of records system of file movements within the office; maintenance of the office circulation and reading files.
- Preparation of correspondence and reports related to registry activities
- Participation in the creation and maintenance of an electronic registry/archive system in close cooperation with the ICT staff
Ensures provision of effective mail management focusing on achievement of the following results:
- Receipt, registration, coding and forwarding of incoming faxes, letters and other correspondence to proper department/unit/officer.
- Registration and dispatch of the outgoing communications, including pouch, and follow-up distribution. Prepares the summary of enclosure forms and necessary documents and maintains the file on pouches received to ensure that all bags are accounted for
Read Also:
NEW TANZANIAN JOBS, INTERNSHIPS AND VOLUNTEERING OPPORTUNITIES 2023 (1,475 POSTS)REQUIRED QUALIFICATIONS
Education
- Essential: Completion of secondary education or equivalent technical training or commercial education.
- Desirable: Post-Secondary training in registry, documentation or other similar courses.
- Essential: - 2-4 years of relevant experience and ability to work using computer
- Desirable: - Experience in working with United Nations, multilateral or other non-profit international
- organization in health development or another UN agency is an asset. Experience in Oracle –based or other ERP systems is an asset.
- Excellent knowledge of Microsoft Office applications (MS Word, Excel, PowerPoint, Outlook etc)
Free CV Writing and Download, Cover/Job Application Letters, Interview Questions and It's Best Answers plus Examples. Click Here!
WHO Competencies
- Knowing and managing yourself
- Producing results
- Fostering integration and teamwork
- Moving forward in a changing environment.
Use of Language Skills
- Essential: Excellent knowledge of English.
- Desirable: Knowledge of Local Language(s). Working knowledge of French or another WHO official language would be an asset.
CHECK SCHOLARSHIPS OPPORTUNITIES TO STUDY ABROAD CLICK HERE!
ADDITIONAL INFORMATION
- This vacancy notice may be used to fill other similar positions at the same grade level
- Only candidates under serious consideration will be contacted.
- A written test may be used as a form of screening.
- In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
- Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
- For information on WHO's operations please visit: http://www.who.int.
- WHO is committed to workforce diversity.
- WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
- WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered.
Closing Date: Jun 2, 2023, 12:59:00 AM
No comments:
Post a Comment