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| Jane Goodall Institute (JGI) |
The Jane Goodall Institute Tanzania (JGI-TZ) is a reputable and rapidly expanding non-governmental organization committed to wildlife research, conservation, socio-economic development, and environmental education. The Jane Goodall Institute Tanzania (JGI-TZ) was founded in 1991 by Dr. Jane Goodall. The JGI Tanzania with its partners – USAID and many others makes a difference through landscape and community-cantered conservation, chimpanzees research projects, environmental education to young generation, the innovative use of science and technology, we work closely with local communities in Tanzania inspiring hope through a collective power of individual action.
JGI is currently seeking to recruit suitably qualified and competent Tanzanian to fill the following vacant position below:
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Background:
The Jane Goodall Institute Tanzania has been supporting a community-led, integrated conservation and development effort known as TACARE in Western Tanzania since 1994. Through the years multiple donors have worked with JGI to forward conservation and development in this region. In September 2023, JGI expects to begin implementation of a 5 years, USAID-funded effort, continuing and expanding work begun under the Landscape Conservation in Western Tanzania (LCWT) project. The project is designed to address the primary threats to natural forest cover and chimpanzees in the Gombe Masito Ugalla (GMU) landscape. It aims to protect chimpanzee populations and their habitat in western Tanzania while improving climate change adaptation, promoting reproductive health, improving livelihoods and agricultural practices, and ensuring improved gender equity and social inclusion and promoting Good Governance for natural resources management.
Finance and Administration Manager – Tanzania
Finance and Administration Manager at Jane Goodall Institute (JGI) August, 2023
Job Summary:
The Jane Goodall Institute Tanzania is searching for a Finance & Administration Manager to join a dynamic team of professionals responsible for the implementation of the program and the responsible stewardship of resources. The Finance & Administration Manager has the overall responsibility for ensuring accurate and timely financial and administrative support services are provided to the program team. S/he has overall supervisory responsibility for the finance team and the administration team, focusing on general ledger activity, daily posting process, payroll, accounts receivable and accounts payable, month-end closing process and financial report preparation.
Work involves the ability to manage a queue of priorities; responsibility for making independent decisions based upon knowledge of organization operations, policies, and procedures; and assigning and reviewing the work of support staff.
Essential Functions:
- Coordinate, including being able to perform, activities across the various accounting functions: payroll, accounts payable, accounts receivable and general accounting.
- Manage weekly accounts payable process under the direction of program leadership. Support Staff Accountant in payroll, monthly billing, and daily accounts receivable processes.
- Prepare and/or coordinate monthly reconciliation of general ledger accounts. Work with HQ accounting to report timely and accurate financial data.
- Facilitate “closing” of financial records on a monthly basis and in a timely manner.
- Support the leadership for the external annual audit process.
- Work closely with the Tanzania and HQ program and financial support teams.
- Review expenses to ensure that they have been recorded consistently and in accordance with JGI policies and procedures, generally accepted accounting procedures and USAID requirements.
- Ensure the collection of accurate and complete documentation to support accounting entries in accordance with established JGI policies and procedures and USAID requirements.
- Work closely with accounting staff to review accounting process and procedures, analyze and reconcile accounts and recommend controls to prevent errors and promote efficiency.
- Coordinate with the Grants Manager to assess the capacity of grant applicants and review requests for advances, liquidations, and support documentation.
- Provide high quality and proactive technical support to the program team including the review and interpreting financial results and making corrections in the G/L as identified.
- Ensures proper cash handling procedures, responsible for proper control of petty cash.
- Performs related duties as required.
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Requirements
Minimum Qualifications:
o A minimum of a bachelor’s degree (Master’s degree preferred) in Business Administration or Finance.
o At least five years of experience managing the financial and administrative aspects of donor-funded assistance programs of similar size, complexity and setting.
o Must be a Public Certified Accountant [CPA (T)], registered by NBAA
o Experience with and knowledge of USAID rules and regulations a must.
o Demonstrated experience in managing and supervising a team.
o Demonstrated experience in managing sub-grants including conducting risk assessments.
o Ability to communicate effectively in English, both verbally and in writing.
o Broad understanding of national laws, policies, and norms related to accounting and administration.
o Demonstrated experience in budgeting, human resources, procurement, and compliance issues.
Starting date: September 2023
Location: Kigoma, Tanzania. Occasional travel to the field required.
Deputy Chief of Party – Health and Cross-Cutting Activities (DCOP – HCC)
The Deputy Chief of Party for Health and Cross-Cutting Components (DCOP-HCC) will work with the project Chief of Party (COP) to provide technical and administrative supervision and support to project teams responsible for:
- Integrated population-health-environment (PHE),
- Roots and Shoots Initiatives in schools (R&S)
- Communications,
- Data and knowledge management (DKM),
- Gender equity and social inclusion (GESI).
Essential Functions:
Provides support in the strategic direction and implementation of the overall technical vision for Population-Health-Environment (PHE) activities, Roots and Shoots support and the 3 cross-cutting components: Communications, Data and Knowledge Management (DKM) and Gender equity and social inclusion (GESI) (30%).
- Manages the PHE and the other cross-cutting technical components of the project, provides programmatic leadership and oversees the planning of activities in support of the project goals and objectives, including the determination of project priorities and appropriate technical initiatives. Ensures integration of PHE and conservation for enhanced project outcomes.
- In addition, this position will lead the implementation of the project Environmental Mitigation and Monitoring Plan (EMMP). EMMPs ensure that the ADS 204.3 requirements for incorporating and monitoring appropriate environmental mitigative measures are included in project implementation.
- Ensures results-oriented technical components and high-quality and timely deliverables and reports, focusing on synergistic coordination of all technical areas.
- Develops and modifies the technical work plans and budgets as necessary.
- Ensures technical compliance with USAID rules and regulations.
- Work in close collaboration with DCOP Conservation and Livelihoods (C&L) in advancing program goals and objectives.
Manage relationships with peer organizations and the Government of Tanzania 20%
- Coordinates activities with other agencies and closely collaborates with key staff on implementing activities.
- Maintains positive relationships with peer organizations and the Government of Tanzania.
- Organizes and facilitates Quarterly Stakeholder Review meetings and other ad hoc meetings with stakeholders as necessary.
- Visits the field regularly and provides direction and support for PHE and Cross-cutting activities.
- Ensure the safety of the team at the workplace.
- Promote team building.
- Informs the Chief of Party of progress, issues, challenges and concerns; makes recommendations; and implements decisions.
- Assists with recruitment for project positions and orientation and deployment of new staff. Identifies and utilizes opportunities to improve the technical capacity of staff and provides technical assistance backstopping when required.
- Ensures, in coordination with the DCOP C&L, accurate and timely technical reports to USAID and JGI management.
- Assists in managing grant/project budget within approved spending levels. Ensures grant/project expenses are reasonable, allocable, prudent, and spent in accordance with donor rules and regulations. Supports auditing procedures as needed.
- Assists in monitoring grant management and subcontracts, and meets with NGO subcontractors regularly for updates, planning, and problem-solving.
- Collaborates with Grant Manager in the review of funding allocation and utilization.
- Assists with property and equipment acquisition, disposition, and management in compliance with donor requirements.
- Other relevant tasks as assigned by the JGI Chief of Party or his/her designee.
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Minimum Qualifications:
- Master’s degree in a relevant discipline (Health, Gender, Communications, Community Development, etc).
- At least 5 years of management experience in a related sector.
- Experience working on projects that integrate different sectors together, especially health and biodiversity conservation.
- Experience on USAID-funded projects.
- Experience with USAID EMMP development and implementation.
- Experience working in Tanzania or East Africa is preferable.
- Fluent English and Swahili, written and oral communication skills.
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The Jane Goodall Institute Tanzania with prospective funding from the United States Agency for International Development (USAID) is seeking to recruit a suitably qualified and competent Tanzanian to fill this position for the upcoming USAID funded project. All applications should be submitted along with the signed application letter and the most recent curriculum vitae(resume).
How to Apply:
All applications should be submitted together with the most recent Curriculum Vitae (resume), copy of relevant academic certificates & transcripts, testimonials, three names of reputable referees, day-time telephone number or e-mail address, and should be send to the following e-mail address: recruitment@janegoodall.or.tz
Only the shortlisted candidates will be contacted for interview.
Deadline: August, 08th 2023.
Attention: The engagement of this position is contingent upon USAID Award.
JGI Tanzania is an equal opportunity employer and considers all applicants on the basis of merits without regard to tribal origin, religious belief, gender, disability and marital status.
QUALIFIED FEMALE APPLICANTS ARE HIGHLY ENCOURAGED TO APPLY.
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