Tanzania Empowered Adolescents (TEA) Project Officer at World Vision Tanzania

World Vision International

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World Vision International Jobs, 2023

Tanzania Empowered Adolescents (TEA) Project Officer
Tanzania Empowered Adolescents (TEA) Project Officer at World Vision Tanzania September, 2023
locations Babati, Tanzania, United Republic Of
time type Full time
job requisition id R25031

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
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Key Responsibilities:
MAJOR RESPONSIBILITIES
Activity
Technical support and Strategic engagement (25%)

• Ensure Leadership in technical implementation of key project activities.
• Develop a detailed annual project plan to monitor and track project progress to meet budgetary objectives and adjusts project constraints in consultation with project management team and in line with project document.
• Facilitate technical assistance to Area Programmes to implement the project activities for achieving maximum impact in the implementation of the project.
• Identify, and manage project risks in a timely manner in consultation with AP implementors and escalate to Project Manager and WV Africa contact for US Program for those requiring Management and donor’s attention.
• Work closely with Cluster managers and technical specialists to integrate the project interventions into other Technical Program to enhance scale up and sustainability.
• Ensure all key project models are implemented and documented with high fidelity and quality
• Ensure participation of project stakeholders in related Project monitoring meetings

End Results

• Established and maintained meaningful partnerships, collaborations and networks in support of the project.
• Project Activities are implemented as per timelines in Annual work Plan and high standards.
• Project activities are within the approved budget limit
• Adequate human resource planning, capacity building, and collaboration throughout the project implementation
• Low audit risks or minimum audit queries and / or findings whenever an audit is done
• Activity and output targets achieved on timely manner and with acceptable variance (less than 10%).

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Activity
Project Management, Monitoring and Evaluation (25%)

• Establish and maintain high quality and timely project reporting, and communications in alignment to the specific donor requirements, WVUS and WVT standards.
• In collaboration with M&E and project coordinator ensure that the project results, and targets are monitored and adjusted as necessary as well as an annual work plans developed, which reflect the objectives of the project. (gathering, reporting and analyzing performance data for impact and sustainability of project implementation in each region.)
• Ensure proper operational opening/launch and closing of the project as well as dissemination of monitoring and evaluation of programmatic progress. Disseminate project follow- up reports to guide timely action.
• Work closely with the Project M&E and Project Manager to develop and maintain program monitoring and evaluation tracking tools to ensure all project indicators report clear linkage of activities to intended outputs and outcomes and that the level of change is clearly tracked.
• Coordinate the Project M&E and AP Managers to ensure that donor reports (both financial and narrative) are generated and sent out to WVUS and local stakeholders in time. Prior review from National Office (NO) must be done.
• Document and disseminate project best practices, lessons learnt and success stories internally and externally.
• Support all monitoring, evaluation and research tasks and deliverables for the project and ensure that all required reports and documentation for the project’s internal management systems are produced according to WVUS and donor’s requirements.

End Results

• Reach is well captured and updated as per the project indicators and data base system.
• Project monitoring team has approved Annual work plan (AWP), M&E plan, among other relevant tools for implementation.
• Project best practices, lessons learnt and success stories are documented and uploaded in Horizon and WV Central Repository, and shared with WVUS and other stakeholders.
• All key project documents and information are uploaded in Horizon

Activity
Project reporting (10%)

• Lead and facilitate preparation of project narrative and financial reports in accordance with donor designated formats as required. Ensure that draft reports disseminated for review and feedback by senior management team, relevant technical advisors prior to submitting the final report to WVUS.
• Submit timely accurate and quality reports that meet donor requirements (timely preparation and submission of monthly, quarterly, semi-annual and annual progress reports on the status of project implementation).
• Lead preparation of project specific information sheets, human impact stories, short video clips and photographs for public engagement. Provide relevant communications information as necessary for dissemination to donors, WVUS and media.
• Share lessons learned with local partners, WVT leadership, staff and donors from field reports to enhance local planning and implementation and suggest modifications that might be necessary at the local level based on evidence and lessons learnt.

End Results

• Donor reports submitted to NO review 10 days before the deadlines for submission to Donor or Support Office.
• Queries on donor reports responded timely.
• Monthly Management Report (MMR) is shared to Project Manager

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Activity
Team Performance (10%)

• Ensure a high-performance management culture, open trustworthy relationships and integrity to enhance program officer’s smooth relations and accountability.
• Provide supervision and support to project coordinator
• Provide and give technical assistance to facilitators engaged in program.
• Promote and ensure zero tolerance to fraud and corruption

End Results

• Training plan for staff is in place and tracked on implementation
• Project staff are linked with respective Technical leads for technical capacity enhancement while implementing the project.
• Performance management are well aligned with project requirement

Activity
Financial & non-finance resource Management (10%)

• Ensure that the Project budget is managed within approved spending levels and ensure accurate and timely financial reports to donors and World Vision.
• In working with financial team ensure project expenses are reasonable, allocated as per assigned budget, prudent and spent in accordance with donor rules and regulations to ensure low risk audits
• Manage program assets, materials and financial resources to ensure Stewardship and accountability in the project.

End Results

• Meet the burn-rate standards for the Donor and World Vision – Green – 90% - 100%.

Activity
Networking, visibility and donor recognition (10%)

• Ensures the program interventions and the donor are recognized by the government, partners and communities
• Develop and support effective linkages and collaborate with Key structures to include Government structures, Community Based Organizations, other implementing partners and NGOs.
• Represent WVT and Participate in networking meetings/workshops/conferences with GoT and other stakeholders at the district, regional and national level
• Facilitate documentation and sharing of processes, challenges, good practices and lessons learnt among partners.
• In collaboration with Faith & Development Manager and Senior Grants and Operation manager, ensure WVUS and donor queries and requests are effectively, timely and effective way.

End Results

• Share the best practice of the project to partners
• Share Project impact story in quarterly, semi-annual and annual reports

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KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
Required Professional Experience

• At least three years of programme management experience
• Facilitation skills in training or facilitating staff and community level empowerment approaches.
• Experience in design, monitoring and evaluation (DM&E)
• Experience in coordinating faith initiatives in programming
• Spiritual maturity; clear articulation of personal faith in Christ about how their faith informs their life and work. Able to stand above denominational diversities.

Required Education, training, license, registration, and certification

• Bachelor degree in Sociology, Gender, Community Development, Development Studies and related studies with at least 2 years experience

Preferred Knowledge and Qualifications

• Excellent communication skills; Ability to communicate with internal and external stakeholders,
• Excellent coordination and planning skills
• Report writing skills: Ability to write complex reports
• Demonstrate high levels of integrity
• Strong analytical and problem-solving skills
• Excellent team player with minimum supervision
• Significant experience of working with government officials, multiple partners, community groups and communities.
• Ability to maintain effective working relationships with all levels of staff
• Good planning and Excellent organizational skills, ability to determine priorities and attention to detail a must
• Work in a multisectoral/ multicultural team- patience, cultural sensitivity and application of contextual understanding in day to day work
• High-level of knowledge and practice with Word, Excel, Outlook, etc. required
• Ability to work with tight deadlines for information needs

Travel and/or Work Environment Requirement

• The position requires ability and willingness to travel domestically up to 30 % of the time
• Ability to work in a multicultural context as a flexible and respectful team player
• Willingness to travel to the field as and when needed

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Physical Requirements
To be based in Babati Cluster Office

Language Requirements
Excellent written and spoken English essential

KEY WORKING RELATIONSHIPS
Contact (within WV or outside WV)
Senior Grants & Operations Manager
Reason for contact
Direct Reporting
Frequency of contact
Daily

Contact (within WV or outside WV)
Faith & Development Manager
Reason for contact
Technical consultation in implementation of the project and matrix reporting.
Frequency of contact
Daily

Contact (within WV or outside WV)
Cluster Managers
Reason for contact
Field Office administrative support and oversight
Frequency of contact
Weekly

Contact (within WV or outside WV)
AP Managers
Reason for contact
Oversight of the program at the AP level
Support engagement with key project partner at AP level
Frequency of contact
Weekly

Contact (within WV or outside WV)
Program Finance and Administration officer (PFAO)
Reason for contact
Financial plan at the AP level
Keeping books of accounts and providing financial reports
Frequency of contact
Daily

Contact (within WV or outside WV)
Sponsorship Facilitator
Reason for contact
Organizing and facilitate project activities as planned
Coordinate meetings with external facilitators on project progress
Frequency of contact
Daily

Contact (within WV or outside WV)
Cluster DME
Reason for contact
Guidance for baseline and evaluation for the project
Ensure data collection, compilation, analysis
Frequency of contact
Monthly

DECISION MAKING
Project Officer makes decision on project management in consultation with the direct supervisor.
Project Officer is guided by authority levels matrix on key approval levels and is guided by WVT policies and guidelines.

CORE COMPETENCIES
☒ Be Safe and Resilient
☒ Deliver Results
☒ Build Relationships
☐ Be Accountable
☐ Learn and Develop
☐ Improve and Innovate
☒ Partner and Collaborate
☐ Embrace Change
Applicant Types Accepted:

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