Sunday, October 1, 2023

Administration & Logistics Officer at The Mott MacDonald Group Tanzania

  AjiraLeo Tanzania       Sunday, October 1, 2023
AJIRALEO TANZANIA
Mott MacDonald
Jobs in Tanzania 2023: New Jobs Vacancies at Mott MacDonald Tanzania 2023
The Mott MacDonald Group Tanzania Jobs 2023
Administration & Logistics Officer
Administration & Logistics Officer at The Mott MacDonald Group Tanzania October, 2023
  • Contract
  • Full time
  • Tanzania
Job Description
Office Management
  • Carry out routine tasks to ensure that the Shule Bora office is a safe working environment
  • Complete weekly stock reports on office supplies
  • Carry out general office duties as requested by the Operations Manager
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Procurement
  • Provide support to the procurement activities.
  • Liaise with finance team on payments to vendors/suppliers
  • Monitor and keep accurate records of the Programme Asset & inventory Registers.
  • Support the delivery arrangements of all goods including printed materials.
  • Establish a good working relationship with suppliers, including the establishment of maintenance agreements for items such as generators, ICT equipment etc.
Events and Logistics
  • Supporting the Technical Team in the organisation of events, meetings and workshops.
  • Liaising with hotels and accommodation providers
  • Support the Operations Manager and Assistant Project Manager in the effective mobilisation of international staff and sub-consultants coming from overseas, including
  • Communications with UK team members for support with visa applications, flight bookings, and security briefings.
  • Management and timely communication of local arrangements such as airport transfers and hotel bookings.
  • Supporting the development and regular update of welcome packs and induction information.
Recommended:
  • Supporting sub-consultants with their administration and other arrangements
  • Managing the mobile communications (office phones, phone credit, internet, etc)
  • Manage meeting room bookings, and ensure the room is set up as per need.
  • Maintain operations records in accordance with Mott MacDonald processes and procedures
  • Supporting in the ethics, transparency and accountability principles of the Programme and of Cambridge Education (Mott MacDonald);
  • Be proactive and responsive to performing any other duties and responsibilities as assigned by the Operations Manager or Senior Management Team.
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Candidate Specification
  • ​​​​​Proven experience in an administrative or operations role
  • Experience in finance e.g., supporting payments, handling petty cash etc. highly desirable
  • Experience handling logistical challenges in Tanzania and in negotiating to ensure efficient use of resources
  • Experience of organizing events – managing bookings, invitations, advertising, printing, and on-the-day requirements
  • Ability to priorities and work under pressure.
  • Ability to work in a collaborative team setting.
  • Proficient in using MS packages, particularly Word, Excel and PowerPoint
  • Strong organizational skills, reliability, and adherence to ethical standards
  • Excellent verbal and written communication skills
  • Fluency in written and spoken English, Kiswahili preferred
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Experience
  • Experience of public sector (Governmental) processes e.g., for invitations to an event, or for requests to high-level officials
  • Experience of working on donor-funded programmes in multi-national teams
  • Knowledge
  • Basic knowledge of the Education Sector in Tanzania
  • Ability to draft letters in English and Swahili
  • Ability to draft processes and procedures in English and Swahili
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Qualification
  • Bachelor`s degree in Administration studies, Logistics or related field
Work location: Singida or Katavi or Mara.
Application closing date: 13th October, 2023.
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