Procurement Officer at CNS Group Limited

CNS Group

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Procurement Officer
Job Overview

Procurement Officer at CNS Group Limited September 2024

Job Title: Procurement Officer
Job Type: Full-time
Location: Dar es Salaam, Tanzania
Department: Procurement
Work Location: Dar es salaam
Unparalleled HR and Manpower Solutions Across the Country. “Exceptional, Innovative and agile HR services results through a customer-centric approach“

Job Summary:
The Procurement Officer is responsible for overseeing the procurement process, ensuring the timely and cost-effective acquisition of goods and services while maintaining compliance with company policies and standards. The role involves working closely with suppliers, internal departments, and stakeholders to optimize procurement processes and manage vendor relationships

Key Responsibilities / Duties

• Sourcing and Supplier Management: Identify, evaluate, and select suppliers based on quality, cost, and delivery performance.
• Develop and maintain strong relationships with suppliers to ensure reliable and continuous supply of materials.
• Negotiate contracts, terms, and conditions with suppliers to secure the best value for the company.
• Monitor supplier performance and resolve any issues related to delivery, quality, or pricing.
• Procurement Process Management: Manage the end-to-end procurement process, including requisitions, purchase orders, approvals, and deliveries.
• Ensure all procurement activities are conducted in accordance with company policies and procedures.
• Coordinate with internal departments to understand their procurement needs and provide timely solutions.
• Inventory and Cost Management: Monitor and maintain optimal inventory levels to avoid stockouts or overstock situations.
• Implement cost-saving initiatives and identify opportunities for reducing procurement costs.
• Track and report on procurement expenditures, ensuring they align with budgetary constraints.
• Compliance and Documentation: Ensure compliance with legal and regulatory requirements in all procurement activities.
• Maintain accurate and up-to-date procurement records, including contracts, purchase orders, and supplier agreements.
• Prepare and submit procurement reports and documentation as required by management.
• Risk Management: Identify potential risks in the procurement process and develop strategies to mitigate them.
• Conduct market research to stay informed of industry trends, price fluctuations, and potential supply chain disruptions.
• Continuous Improvement: Continuously review and improve procurement processes to enhance efficiency and effectiveness.
• Stay updated on best practices in procurement and supply chain management.

Key Competencies:

• Attention to Detail: Ensure accuracy in procurement documentation and adherence to company policies.
• Communication Skills: Excellent written and verbal communication skills to interact effectively with suppliers and internal stakeholders.
• Problem-Solving: Ability to address procurement-related issues promptly and develop practical solutions.
• Time Management: Manage multiple procurement projects simultaneously and meet deadlines.
• Team Collaboration: Work effectively with cross-functional teams to fulfil procurement needs.

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Job Requirements Certification:

• A professional certification in procurement or supply chain management (e.g., CIPS, CPSM) is a plus.
• Language Skills: Proficiency in English language is preferred.
• Mobility: Ability to travel as required for supplier visits and meetings.
• Education: Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a related field.

Experience: 

• 2-3 years of experience in procurement, purchasing, or supply chain management.

Technical Skills: 

• Proficient in procurement software and Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong negotiation and contract management skills.

Knowledge: 

• Understanding of procurement processes, supplier management, and inventory control.
• Familiarity with relevant legal regulations and industry standards.

Analytical Skills: 

• Ability to analyse data, track procurement metrics, and identify cost-saving opportunities.

How to Apply
This is Full-time job, Visit our website: www.cnsgroup.co.tz/job-openings/
Or send us your CV and Resume to: hr@cnsgroup.co.tz