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| European Union (EU) Delegation |
The European Union Delegation to the United Republic of Tanzania and the East African Community, Dar es Salaam is looking for:
Secretary
The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.
The Delegation of the European Union to Tanzania and the East African Community is a key actor in the relations between the European Union and Tanzania as well as the East African Community. In close coordination with EU Member States’ Heads of Missions, its role is to:
We offer
Upon recruitment, the successful candidate will occupy a specific function as Secretary to the Head of Cooperation and the Economic Section. The job functions may be changed in accordance with the needs of the Delegation.
This is a full time employment. The post is allocated in salary Group 3 which has a minimum gross salary of 3,151,309 TZS per month.
We offer other entitlements as per European Union human resources procedures applicable to locally recruited staff. The definitive salary will be determined based on the professional experience of the successful candidate. We offer a competitive position in an international environment. Benefits, such as additional pension scheme and medical insurance, are offered to employees and their families under certain conditions.
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Following main tasks and duties are currently required:
Logistics and Protocol Functions
Administrative Functions
Minimum requirements/eligibility criteria
How to apply
Please send your detailed EuroPass CV in English filled in with the template available at https://europa.eu/europass/eportfolio/screen/cv-editor?lang=en and a Cover Letter in English. The cover letter should mention your motivation for applying. Secretary
Secretary at The European Union (EU) Delegation August 2024
We areThe European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.
The Delegation of the European Union to Tanzania and the East African Community is a key actor in the relations between the European Union and Tanzania as well as the East African Community. In close coordination with EU Member States’ Heads of Missions, its role is to:
- Share the values and interests of the European Union.
- Promote fundamental rights, good governance and accountable democracy.
- Support Tanzania’s development agenda and sustainable development goals for a better life for all.
- Stimulate inclusive growth, private sector and job creation.
- Foster regional peace and stability, economic integration and trade development.
We offer
Upon recruitment, the successful candidate will occupy a specific function as Secretary to the Head of Cooperation and the Economic Section. The job functions may be changed in accordance with the needs of the Delegation.
This is a full time employment. The post is allocated in salary Group 3 which has a minimum gross salary of 3,151,309 TZS per month.
We offer other entitlements as per European Union human resources procedures applicable to locally recruited staff. The definitive salary will be determined based on the professional experience of the successful candidate. We offer a competitive position in an international environment. Benefits, such as additional pension scheme and medical insurance, are offered to employees and their families under certain conditions.
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Following main tasks and duties are currently required:
Logistics and Protocol Functions
- Coordinate all visa processes for staff and visitors, arrange transportation and temporary accommodation
- Coordinate logistics and Protocol Relations at the occasion of EU official visits to the country
- Processing VAT and Duty exemptions
- Develop and oversee budget for Delegation’s annual events
- Delegation Event Management
- Management of all dispatches and couriers
- Assist in managing Diplomatic Pouch
- All Protocol related issues
Administrative Functions
- Secretarial Duties within the Admin section
- Management of car fleet and drivers
- Supervising and recording Driver ‘s overtime
- Responsible for all records/files related to the job
- Operational Initiator for all invoices related to the job
- Regularly check the log book of vehicle and ensure their proper use as per the policy of the institution
- Manage calendar for Administrative meetings
- Back up for infrastructure management
Minimum requirements/eligibility criteria
| Compulsory requirement | Asset | |
| Qualifications | Bachelor Degree or equivalent | Relevant Trainings |
| Professional experience | At least 3 years relevant experience in a support function | Secretarial/ Archiving experience/Protocol |
| Knowledge of languages | Fluent in English and Kiswahili | Knowledge of an additional European language is an asset |
| Knowledge of IT tools | Microsoft Office, Excel, Outlook
Document management |
PowerPoint or equivalent |
All applications must be submitted through this email address: eeasjobs-070@eeas.europa.eu
The Subject of your email should be: Secretary 156788
The process
After the deadline for applications, the eligible applications will be admitted to the Selection by the Committee set up for this purpose.
Depending on the number of applications received, successive phases of Selection may include shortlisting of candidates based assessment of the information provided in the cover letter, CV practical testing and interviews.
Only candidates admitted to each successive selection phase will be contacted individually. The Delegation will use the same means of publication as for this job advertisement to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited.
The Delegation will not supply additional information or discuss the selection procedure. During the selection process, please do not contact the members of the Selection Committee, but address your questions and comments to the Delegation’s Administration.
The candidates who have not been short-listed will not be contacted individually.
Deadline for applications: 03rd November 2024
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