Finance & Administrative Assistant Volunteer at MYDIA-TZ

Mydia-Tz

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Manluku Youth Development Initiatives - Tanzania (Mydia-tz) Jobs 2024

Volunteer Finance & Administrative Assistant Advert

Finance & Administrative Assistant  Volunteer at MYDIA-TZ November 2024

Organization: World Vision International
Mydia-tz: Manluku Youth Development Initiatives – Tanzania (MYDIA-TZ)
Date Posted: 02nd November 2024
No. of Posts: 1
Reports to: Head of Finance and Administration
Location: Kasulu office, Kigoma – Tanzania
Type of Contract: Part-time Volunteer, 25 Hours per week
Expected Starting Date: 1st December 2024
Salary: Non-salaried volunteer, only monthly communications allowance.

Who Are We?
Mydia-tz (https://mydia-tz.org/) is a non-profit, non-governmental organization aiming to provide opportunities that empower young people to create positive change through education, livelihoods, and health in Tanzania. Our main goal is enhancing and promoting good living standards for young people in Tanzania.

Our Mission:
Bringing together initiatives to enhance youth through the promotion of quality and inclusive education, health (WASH, SRHRs), and livelihoods (entrepreneurship and vocational skills) for sustainable development, and ensuring that the voice of young people is heard across decision-making platforms.

Our Volunteering Opportunities:
Mydia-tz capitalizes on the role of human capital in attaining its goals. At Mydia-tz, every effort contributed by every person is heartily appreciated. We are now inviting applications for the volunteer Finance and Administrative role from qualified and experienced people to work for Mydia-tz. Preferred qualifications are in the field of Accounting, Finance, Commerce, or related fields.

Duties and Responsibilities:

Reporting to the Head of Finance and Administration, the responsibilities of the Finance and Administrative Assistant will include overall responsibility for all aspects of bookkeeping and accounts, procurement support, assets tracking and control, effective financial reporting processing in a timely, accurate, relevant, and informative manner, and general administration or operations duties. 

• Assisting with daily accounting transactions, maintaining financial records, and ensuring compliance with accounting standards.
• Assisting with budget planning, preparation, revisions, and execution.
• Preparing payment requests and ensuring they are sent to the appropriate people for review and approval.
• Establishing and maintaining internal control procedures, ensuring that accounting standards are met.
• Organizing procurement processes, preparing documents, receiving, and evaluating quotations.
• Supporting communication, travel logistics, ensuring compliance with donors’ rules and regulations, and maintaining an inventory of project and office assets and equipment.
• Drafting project progress reports and assisting external evaluators.

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Qualifications and Competencies/Attributes:
The volunteer Finance and Administrative Assistant is expected to have, but not limited to, the following qualities:
i. University Degree in Accounting, Finance, Commerce, or Business Administration.
ii. Proven track record of managing organizational or project budgets, procurements, and admin/operations duties.
iii. At least two years previous volunteer experience within a similar position, preferably working with NGOs/INGOs.
iv. Good writing skills, time management, and excellent attention to detail.
v. Computer literacy, expert on MS applications especially Word and Excel.
vi. Excellent interpersonal skills, proven team building, organizational and communication skills (written and oral).
vii. Innovative, flexible, disciplined, goal-oriented, and willing to learn.

Office Offer:
This is a volunteer role, and successful candidates will work physically at the office, on a part-time basis. The office will only offer a monthly communication allowance, as per our Mydia-tz policies.
Note: Mydia-tz is a small organization and works with different stakeholders on a voluntary basis. While we value our tireless efforts provided by our volunteers, Mydia-tz is unable to pay salaries or allowances other than the communication allowance due to budgetary constraints unless for staff working specifically on a funded project.

Our Preferences:
Preference will be given to applicants who have experience/skills in financial and administration/operations management and who are currently residents of Kasulu town, in Kigoma Region. Qualified young women and people with disabilities are encouraged to apply.

How to Apply:
All applications (cover letter and CV ONLY), sent by email or hand delivery, should be addressed to:

Executive Director,
Manluku Youth Development Initiatives – Tanzania (Mydia-tz)
P. O. Box 416
Kasulu, Kigoma – Tanzania.
Email: info@mydia-tz.org Cc manlukuinfo@gmail.com

For more information about Mydia-tz, please visit us at https://mydia-tz.org/ or call +255749694295 (office hours ONLY, Monday to Friday).
Send your application before or by 15th November 2024.

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